Event Planning Services – For clients who are event-focused and need a strategic partner.
Phase 1: Pre-event Planning
Define the Strategy:
- Establish Event Goals and Objectives
- Determine the Budget
- Assemble the Event Team
Sourcing for location:
- Set the Date
- Develop the Agenda
- Create Request for Proposal
- Choose the Venue
- Contracting
Phase 2: Active Planning
Handle core logistics:
- Housing Management
- Detail out Program Agenda
- Food & Beverage Breakdown
- Selection of Audio Visual Vendor
- Secure and Manage Speaker(s)
- Secure Sponsorships / Vendors
- Deadlines and Accounting Management
30-days from Event – Time to Finalize:
- Prepare Event Materials
- Finalize the Event Layout
- Banquet Event Orders Signed
- Housing Deadlines
- Shipping & Receiving Shared
- Special Considerations Applied
Phase 3: During the Event
Onsite, Managing and Executing
- Arrive Early
- Pre-Convention Meeting
- Registration Set-up and Operation
- Office Set-Up
- Receive Daily Reports
- Manage Vendors and Sponsorships
- Daily Walk-thru of all Event Space
- Daily Meeting with AV
- Manage F&B Functions
- Conduct Post-session Surveys (if applicable)
- End of the Event Teardown
Phase 4: Post-event Evaluation
Closing out the Event
- Send Thank-you Notes
- Gather Feedback
- Billing is Finalized
- Analyze Event Metrics
- Reconcile the Budget
- Create a Post-Event Report